However, they had to extend the program by an hour and want you to cover it. Likewise, you can charge the client when the work extends beyond the agreed timeframe.įor instance, the client hired you for a 2-hour corporate event. One advantage is that you have control over your time. When you make an hourly invoice, you get paid for the time it takes for you to finish the project. Consider creating the following different types of invoices: Hourly and Lump-Sum Invoices Total : The subtotal due for all services, including taxes, penalties for late payment, and final balance.Īn invoice helps clients have a complete understanding of the payables.Discounts: If you’re giving clients a discount, make sure this is clearly outlined in your invoice.Usage rates : This covers the fees for supplies provided by you, including props, costumes, or backdrops.Detailed Markup Cost : A markup cost covers the expenses and needs while making sure your work remains profitable.You can put the required hours for the shoot and the corresponding hourly rate. Itemized List : This details all the information on the project.Photo: Sweet Snappin’ Photography What to Include in a Photography InvoiceĪs you’re building out your photography invoice, you should consider including the following: And with any paid ShootProof account, you can even link a client photography invoice template to their ShootProof Contracts for a seamless booking experience. ShootProof photographers don’t pay a dollar more to create and send a free invoice template. In many locales, discounts are a tax deduction! But to enjoy the deduction, you need to include these discounts in your bookkeeping process.This reinforces the value of their discount. Invoice your clients with a full, non-discounted price on their invoice.Your photography invoice template should include any discounts you offer for two primary reasons: > LEARN: How to offer discounts and still make a profit! It’s easy to provide flat-rate or percentage-off discounts and save your most commonly used discounts as an invoice template. Photo: Sweet Snappin’ Photography Smart Discounts = Happy Photography ClientsĪdd discounts to your ShootProof photography invoice template with the click of a button. As a bonus, managing your cash flowis even easier when payments are spread out. With installments, higher package prices are more palatable to budget-conscious clients. Charge sales tax only on the products or services that are taxable in your area.Mark up-front payments as Retainer, Deposit, or Non-Refundable Paymentto align with your contract language.Calculate these payments by dollar amount or percentage of the total, then define the payment due dates. Divide your invoice template into multiple payments.You can create payment solutions unique to each job and client. It’s easy to set up on an invoice and you can set individual due dates for each installment. Give your clients options and allow them to pay over time! Offer your clients a payment plan for those big photography packages they want, or simply let them pay their total in equal (or unequal!) installments. Let’s face it: When you charge what you’re really worth, that sticker price can sometimes be shocking. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).Photo: Sweet Snappin’ Photography Installments.Total: Outline the total amount due from the customer, after tax. ![]() This is legally required to provide on invoices, and your rate may differ depending on where you run your business. Tax: Indicate the tax rate applied to the subtotal.Subtotal: Add up the subtotal of your goods or services, before tax has been applied.For each line item, include a brief description, quantity, individual unit price, and total price. Line Item: Add individual line items for each unique good or service you provided.Dates: Include the date when your invoice has been issued and the date when payment is due.For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001. You can format this based on sequence and customer. ![]()
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